Armory Rental Information

For information, call (401) 596-8554 or email:  jhumble417@aol.com.

Below is what the applicant needs to review and fill out before a rental is approved. 

Fees for events are below the application form.

2. Is this group a non-profit group:   r yes   r no      Will tickets/seats be sold?   r yes    r no

3. Purpose of armory rental:                                                                                                           

4. Dates and times of event (please include day ,date, & time):

   Event begins:                                                                                  

   Event ends:                                                                                     

   Set-up is on:                                    # of hours and # of days:                              

 
   Take-down is on:                             # of hours immediately after event:                              

Please note: An extra charge per hour will be made if the event exceeds the hours listed
on the application  – for the event, its set-up, or its break-down.

5. Expected maximum # of people at any one time:                         

6. General questions about your event (check appropriate box):

 a. Are you charging admission?                                       r yes     r no

 b. Are you selling food, drink, and/or merchandise?       r yes     r no

 c. Will there be alcoholic beverages consumed or sold?   r yes     r no

7. Equipment requested (check what you need):

   q tables (3’ x8’ rectangular)            # needed:                               

q chairs (rack holds 45 chairs)      # Racks needed:                    

q podium with microphone           

r other (pedestals, floor fans, silverware, etc.)                                             

Note:  Movement of stage requires an additional fee of $250.

8. Will fire or police personnel be required (by law)?                        

Note: fire or police personnel may be required if occupancy

 exceeds 100 and/or liquor is served (a liquor license is required).

9. Areas needed (Note: areas are not to be altered in any way)

   r yes                        r no  drill hall (60’ x 100’)

q      Kitchen (state certified)

r use of any gas stoves/ovens/convection ovens

r use of refrigerator and/or freezer

r use of dishwasher and/or sinks 

q      other (list)                                                                                 

** Please note that the museum and office are not a part of the rental
but the museum will remain open for viewing by guests.

Display cases and bookcases in the main hallways cannot be moved.

Billing goes to (list name and address with zip code):

Name of Insurance Provider, address, phone, and fax:

(See Section IV E of Policy & Use for required coverage)

Names, mailing addresses, email, and phone numbers of two responsible parties:

 #1                                                                                                       

 Phone:                                                Email:                                                

#2                                                                                                       

 Phone:                                                Email                                                 

The Town may require a one-time event license – 45 days in advance.

Please see the operations manager for details.

I, the undersigned, as an authorized representative of the renting group, will conduct a site visit prior to the rental date.

In addition, I have read and agree to sign on behalf of the group, a copy of the attached rules & regulations.  I further agree to return a signed copy to the Operations Manager at least 30 days in advance with reservation fee of $50 and damage deposit of $300 in accordance with the Rules & Regulations and agree to comply with same.

I understand that I must inform members of my group that the Armory is an historic building and no adhesive, tape, tacks, nails, staples or other such will be stuck to walls, doors, or woodwork of the Armory or its furnishings such as tables.  All decorations will be of non-flammable material and will not hinder entrance or egress, sprinkler, or fire-alarm systems.  No holes shall be made in any part of the Armory or its furnishings.  Equipment cannot be dragged across the floor.  Sound levels must be in compliance with local regulations and in keeping with the residential nature of the neighborhood.

Finally, as authorized representative of the renting group, we agree to respect the historic Westerly Armory and its grounds in every respect.

Signature                                         

Title                                            Date

The remainder of the fee is due 20 days in advance of your rental date.

Checks are  payable to:

WAR, Inc.  PO Box 614  Westerly, RI 02891

Phone: 596-8554          Fax: 596-9529

Website:  www.westerlyarmory.com

All rentals are by final approval of the Board of Directors of Westerly Armory Restoration, Inc.

whose job it is to see to the safety and comfort of those using the building
 and the well-being of the historic Westerly Armory.

Approved March 2008