1. Name of rental group or person:
                                                                                                            

2. Is this group a non-profit group:       yes  *         no  *
   Will tickets/seats be sold?                yes  *         no  *

 3. Purpose of armory rental:                                                              

 4. Dates and times of event (please include day ,date, & time):

   Event begins:                                                                                  

   Event ends:                                                                                     

   Set-up is on (date):                                    # of hours:                              

   Take-down is on (date):                              # of hours:                              

An extra charge per hour will be made if the event exceeds the hours listed on the application – for the event, its set-up, or its break-down.

5. Expected maximum # of people at any one time:                           

6. General questions about your event (check appropriate box):
 a. Are you charging admission?                                         yes  *      no *
 b. Are you selling food, drink, and/or merchandise?         yes  *     no   *
 c. Will there be alcoholic beverages consumed or sold?    yes  *    no  *  

7. Equipment requested (check what you need):
   # of tables (60” round – up to 20)       # needed:                                
   # of tables (36”x8’ rect., up to 4)       # needed:                                
   # of tables (30”x8’ rect., up to 10)       # needed:                                
   # of chairs (rack holds 40; 300 total)  # Racks needed:                    
   podium with microphone                              _____________________
   other (pedestals, floor fans, silverware, etc.)                                                    

Note:  Movement of stage requires an additional fee of $250.

8. Will fire or police personnel be required (by law)?             

Note: fire or police personnel may be required if occupancy exceeds
100 and/or liquor is served (a liquor license is required).

9. Areas needed (Note: areas are not to be altered in any way)
      drill hall (60’ x 100’)
        kitchen (state certified)
          *   use of any gas stoves/ovens/convection ovens
          *   use of refrigerator and/or freezer
          *   use of dishwasher and/or sinks
        other (list)                                                                                  

** Please note that the museum and office are not a part of the rental
but the museum may remain open for viewing by guests.

Billing goes to (list name and address with zip code):

Name of Insurance Provider, address, phone, and fax:

(See Section IV E of Policy & Use for required coverage)

 Names, mailing addresses, email, and phone numbers of two responsible parties:

 #1                                                                                                       

 Phone:                                         Email:                                                

 #2                                                                                                       

Phone:                                          Email                                                 

 The Town may require a one-time event license – 45 days in advance.
 Please talk to the Operations Manager for details & price.
Note:  Cleanup is available for $250

I, the undersigned, as an authorized representative of the renting group, will conduct a site visit prior to the rental date.

In addition, I have read and agree to sign on behalf of the group, a copy of the attached rules & regulations.  I further agree to return a signed copy to the Operations Manager at least 30 days in advance with reservation fee of $50 and damage deposit of $250 in accordance with the Rules & Regulations and agree to comply with same.

I understand that I must inform members of my group that the Armory is an historic building and no adhesive, tape, tacks, nails, staples or other such will be stuck to walls, doors, or woodwork of the Armory or its furnishings such as tables.  All decorations will be of non-flammable material and will not hinder entrance or egress, sprinkler, or fire-alarm systems.  No holes shall be made in any part of the Armory or its furnishings.  Equipment cannot be dragged across the floor.  Sound levels must be in compliance with local regulations and in keeping with the residential nature of the neighborhood.

Note that display cases and bookcases in the first and second floor hallways cannot be moved.

Finally, as authorized representative of the renting group, we agree to respect the historic Westerly Armory and its grounds in every respect.

                                                                                      

Signature                                          

Title                                            Date

 The remainder of the fee is due 20 days in advance of your rental date.

Checks are  payable to:
WAR, Inc.         PO Box 614         Westerly, RI 02891
Phone: 596-8554          Fax: 596-9529
Website:  www.westerlyarmory.com 

All rentals are by final approval of the Board of Directors of Westerly Armory Restoration, Inc.
whose job it is to see to the safety & comfort of those using the building
and the well-being of the historic Westerly Armory.

 Approved to begin on 1 July 2007 and subject to change.

Westerly Armory Restoration, Inc.

P.O. Box 614

Westerly, RI 02891

(401) 596-8554

Westerly Armory Restoration, Inc.
Rental Fees (effective 14 October 2010)
SUBJECT TO CHANGE

There are fees charged by Westerly Armory Restoration, Inc. for use of the Armory and its facilities and equipment as follows:

1. Reservation Fee

A $50 reservation fee is required at the time of application and will be credited towards the rental price and received at least 30 days in advance.

 2. Rental Fee

Your fee is based on 1) group (profit/non-profit/private), 2) number of hours (including set-up, rehearsal(s), take-down/clean-up), 3) dates, 4) areas of the Armory to be used (drill shed, rest rooms), and 4) reasonable utility use.  These are included in your basic charge; the kitchen is an additional fee. Please note that the museum/office is NOT included in your rental for storage, dressing, and the like.  Local groups (South County, Rhode Island and Pawcatuck-Stonington, Connecticut) receive reduced rates.  Discounts are given for multiple-day events and for members of Westerly Armory Restoration, Inc.  A 4-hour event minimum is charged.  Rental fees are as follows:

               Event hour fees (4-hour minimum charge):
                          $70/event-hour for local non-profits not charging or selling
                          $80/event-hour for local non-profits charging and/or
                                 selling and for private parties
                          $90/event-hour for local business/profit groups
                    *Deduct $5/hour for event hour fees for groups from Westerly

               Set-up/rehearsal fees:
                          $35/hour for non-profits    and     $40/hour for others 

                     Exceeding hours fees (carefully list set-up and event hours):
                          $65/hour for set-up/take-down overtime
                          $100/hour for event overtime

                     Note:  Discounts are given for multiple-day events & members of WAR, Inc.

3.  Damage Deposit
      A $350 damage deposit is required in advance of the event.

 4. Use of Furnishings (chairs, tables, podium, silverware, etc.)

Tables – first 5 (no fee); thereafter $2 each
Chairs – first rack (40 chairs) no fee; then each rack (partial or full) $20
Podium with speaker -- $10    Sound System (2mikes, 2 speakers, soundboard)-- $150
Other furnishings (i.e., pedestals) – at discretion of the Operations Manager
Moving of stage -- $500

Note: Moving display and book cases is prohibited. The Armory is a museum and respect is due the building and its contents.

 5. Use of Kitchen

Kitchen use NOT including use of stove, ovens, or convection ovens, $35 total
Kitchen use with use of any ovens, stove, convection ovens, $30/hour

Notes:
Police officers and/or firefighters may be required and, if so, their fee is additional to the above.
Liability insurance is required.  See Policy & Use document provided by the Operations Manager.